Serve as Coordinator/Rector

Coordinator

The Coordinator is the face of Awakening. You will talk with the staff heads and help coordinate all the activities that occur at Awakening. After being selected for this position you will then help select staff heads and then staff members. During formation you have a standing weekly meeting with Dee.

Through your knowledge, you set the tone, introducing speakers and activities, giving instructions and making announcements throughout the weekend. You give the final talk of the retreat, “Commitment & Resolution.”

Rector

The Rector is primary point of contact for the retreat and is responsible for working with each staff head in discerning each group’s needs and things to do. After being selected for this position, you will then help select staff heads and then staff members. During formation you have a standing weekly meeting with Dee. You will give a very brief talk on Reconciliation during the retreat, and you will give your “Commitment & Resolution” talk at 4th Day.

Together, the Coordinator and Rector will run the weekly meetings and delegate tasks for the staffs to complete. You will work with Dee and staff heads to look over and finalize the schedule. With the help of Dee and Fr. Patrick, you will invite the guest speakers to the retreat. Often, it is the Rector who will also be in contact with the retreat site in order to make sure that everyone is familiar with the site. The Coordinator will direct the retreatants, making sure they remain on schedule.

Serve as a Staff Head

Prayer Staff Heads

The key responsibility of the prayer staff heads is to coordinate the 100-person prayer staff in their own prayer retreat during the weekend. They will appoint committee heads for the tasks of: prayer, bookmarks, palanca, testimonies, music and Sunday morning activities. These staff heads are responsible to form community among the staff through prayer partners, icebreakers and activities during weekly meetings leading up to the retreat. Both Prayer Staff heads will generate a schedule that includes prayer throughout, speaker support, participants’ prayer and affirmation writing, Sunday practice, as well as general palanca writing. Prayer staff heads will work with Hospitality and Alumni staff heads on Saturday evening events.

Music Staff Heads

The music staff heads are responsible for the selection and performance of music while on retreat. This involves putting together a staff of musicians, selecting the music and making it available to your staff, scheduling and leading practices, as well as performing during the retreat itself. You will work closely with the gopher staff head to plan the PowerPoint slides for lyrics. You will work with Brad, St. Tom’s Music Director, to obtain copyrights and sign out music equipment. You do not have to be a guitar or piano player to be an effective leader of this staff, so long as you recruit the right people to join it.

Gopher Staff Heads

The gopher staff heads are the behind-the-scenes people. You will work closely with the talk staff to prepare for items needed for activities (LCD player, speakers, sound boards, etc.) collecting songs, videos or slideshows and then showing those at the retreat. You will work closely with the music staff head to set up slideshows for all musical needs on the retreat. You are responsible for set-up and tear down at the beginning, end and throughout the weekend. You will run the sound board and slideshows while on retreat. While not required, it is helpful to have A/V experience and sound board experience. Another element of this staff is publicity. People need to know what Boiler Awakening is and what they might experience if they attend. And so you’ll help bring awareness to BA. You might do this with flyers, non-presider and presider announcements, bulletins, digiboard. You will design or recruit somebody to design the t-shirt and then you will order the t-shirts. You will need to coordinate setting up the “talk room” and taking it down on Sunday after the retreat.

Kitchen Staff Head

The main role of the kitchen staff head is to oversee meal preparation. While working closely with the cooks for the weekend and the Kitchen Staff, you will be able to ensure that the meals are prepared in a timely manner. Additionally, the kitchen staff head will develop a schedule for kitchen staff, including small group reflections.

Small Groups Staff Heads

The small groups staff heads are responsible for ensuring that small group leaders are prepared to facilitate discussions and activities within their small groups. This involves planning for the weekly staff meetings, when you will take turns facilitating discussions as practice. During these meetings you will work with the staff to create name tags, table boxes, and other needed table items. You must be comfortable with recognizing, embracing, and encouraging all aspects of group discussion including deep reflection, comic relief, and complete reflective silence. You will work with Dee to promote small group best practices and lead discussions on what we are as small group leaders and what we are not.

Talk Staff Head

The talk staff head is in charge of making sure their staff feels ready to share their talks. You serve as the speakers’ primary peer mentor. It is your responsibility to meet with each individual giving a talk as many times as they need to feel comfortable. You will also help each talk giver locate/discern a mentor from the staff. You will work with Dee to plan a first gathering to discern who will give what talk and then a final gathering so that the talk givers may practice their final draft and get final feedback. You will be responsible to get speakers to prayer site to give their talks and get them to main site on time to address the retreatants.

Hospitality Staff Head

The main role of the hospitality staff head is to provide the connection between the retreat and our “home base” at St. Tom’s. Your staff will be the first contact with retreatants once they have been accepted to the retreat, will coordinate registration and the loading of the buses, take photos and compile the photo directory, take staff and retreatant payments and prepare the supper at St. Tom’s (Sunday Night Dinner). You will assist Prayer Staff and/or Main Site staff as necessary. Your staff will organize and inventory the supplies closet before the retreat and ensure it is repacked correctly after the retreat. Your staff will work closely with Alumni Staff, as you share accommodations at St. Tom’s for the weekend, especially for Saturday evening events on Prayer site. Additionally, you will develop a schedule for hospitality staff, including small group reflections.

Alumni Staff Head

Alumni staff head coordinates the alumni reunion retreat and writes the alumni gathering schedule so that it is complementary to the main/prayer site schedules. It is your responsibility to recruit Awakening alumni, handle their registration forms and fees and attend all leadership meetings of staff heads. You will work closely with the Hospitality staff head throughout the weekend, and you will work with Prayer Staff and Hospitality on Saturday evening events.

Serve as a Staff Member

Prayer Staff

Spend the weekend at the prayer site to pray for retreatants, write palanca, prepare affirmations, participate in testimonies and/or music staff and rehearse for Sunday morning activities. You will attend weekly staff meetings to prepare for this.

Music Staff

Perform music on the retreat. You will attend weekly staff meetings and other practices to prepare for this.

Gopher Staff

Help prepare PowerPoint slides. Run the sound board. Help with set-up and tear down at the beginning, end and throughout the retreat. You will also help to raise awareness of this student-led retreat experience. You will work with advertising, t-shirts. You will attend weekly staff meetings to work on preparation tasks.

Kitchen Staff

Assist Kitchen staff head in cooking and preparing the meals for the retreat. The role of this staff is to ensure meals are prepared in a timely manner. Additionally, the staff should ensure there is enough food available and refill food in serving lines when necessary.

Small Groups Staff

Facilitate a small group on the retreat. You will attend weekly staff meetings to work with your fellow small group leaders to be prepared for the retreat. You will work with the talk staff to feel prepared for transitions on the retreat.

Talk Staff

Give an 10-12 minute talk on retreat. You will attend weekly staff meetings to prepare for your talk and to coordinate with the small group and music staffs. You will have one additional gathering (before staff meetings begin) to discern who will give what talk. You will then have one additional gathering soon before the retreat to give your final draft of the talk and receive final feedback. You will meet with your staff mentor to prepare your talk, and with the talk staff head on an as-needed basis.

Hospitality Staff

The main role of the hospitality staff is to provide the connection between the retreat and our “home base” at St. Tom’s. Your staff will be the first contact with retreatants once they have been accepted to the retreat, will coordinate registration and the loading of the busses, will prepare Sunday Night Dinner at St. Tom’s. Your staff will organize and inventory the supplies closet before the retreat and ensure it is repacked correctly after the retreat. You will work closely with Alumni Staff, as you share accommodations at St. Tom’s for the weekend. On Saturday, you will assist with necessary writing of palanca; you will be invited to attend Alumni talks, bond over meals, and assist Prayer Staff and/or Main Site staff as necessary, especially for Saturday evening events. You will come to Prayer Site for Reveal on Sunday morning.

Alumni Staff

You will work with the Alumni staff head to facilitate the alumni reunion retreat on the weekend. This staff provides a mini-Awakening, so you might be called upon to lead small groups, activities, give a talk, lead prayer, etc… The Alumni retreat is all day Saturday of the Awakening weekend, although participants are welcome to come Friday night and stay through Sunday Reveal.

Talks at Boiler Awakening

Why Are We Here?

This talk sets the tone of the retreat and is a very broad overview of what we will be doing here. In this talk, you will welcome retreatants, explain why you choose to be on the retreat staff, and help them to realize that Christ has called them here, even if He used friends or other influences to get them to come.

Love

This talk helps retreatants to realize the breadth and depth of God’s love. It is right before Reconciliation, so helps retreatants to know that nothing can separate them from God’s agape love. In this talk, you will address the love of self, others and God.

Prayer

This talk helps retreatants to foster a greater relationship with God through prayer. In this talk, you will emphasize different types of prayer, especially those you personally practice. You will also pick the three types of prayer which retreatants will experience in the prayer breakouts immediately following the talk.

Mystical Body of Christ

This talk is the central talk of the retreat – defining the Mystical Body of Christ (the M-BoC). In speaking about both the Church and the community of the people of God, you will help retreatants understand the connection (communion) among believers that forms the M-BoC today: the unity we are called to, the sharing of our gifts, support and service with all people, because they each represent some small piece of the M-BoC.

Faith & Eucharist

This talk introduces how we are strengthened as the Mystical Body of Christ through sharing in the Bread of Life, the Eucharist – Body & Blood, Soul & Divinity of Christ.

Palanca

This talk helps students understand self-sacrificing faith, hope and love through the practice of support, challenge and sacrifice among members of the M-BoC. In this talk, you will prepare retreatants to receive palanca from their friends, family and community members.